Privacy Policy

The Sharan Project (or www. provides support for Asian Women in the UK. This Privacy Notice explains why we may ask for your personal information and tells you what we will do with it. At The Sharan Project, we take the security and privacy of your data seriously. We want to be transparent about collecting this information and about what we will use it for. We collect and use personal data to provide better support, learn more about the needs of Asian Women in the UK and reach more women who need help. By using the Site, you agree to the collection and use of information in accordance with this policy.

Who we are

We are The Sharan Project, registered charity in England and Wales. Charity Number 1149094 Company Limited by Guarantee Registration Number 6635024. We help vulnerable members of society and raise awareness on the issues faced by South Asian women, reduce stereotypes and increase access to support for disadvantaged and isolated women. We are based at Crown House, 27 Old Gloucester Street, London, WC1N 3AX.

Why we collect data

We collect, store and process personal data for the following purposes

  • Enquiries to The Sharan Project
  • Processing donations
  • Management of relationships with our volunteers and trustees
  • Conducting research to improve the usability of the website
  • Promoting, marketing and advertising campaigns and fundraising activities
  • Provide you the information, news and updates with you via newsletter
  • Respond to any feedback you send us, if you’ve asked us to
  • To safeguard our staff and volunteers

What data do we collect

The personal data we collect from you includes:

  • Name, address, gender, ethnicity, date of birth, contact details,  social media identity
  • Your comments, feedback, public forums, message boards and blogs
  • Gift aid status and records of donations
  • Your professional activities and employment details
  • Your IP address, location, browser type and information on how you interact on our website
  • Your bank or credit card details in line with payment card industry standards
  • Any other personal information you provide to us
  • Information relating to your health (attending or taking parts on the event for health and safety purposes)
  • Cookies, read more on our Cookie Policy

As well as obtaining information from you, we may also collect it from:

  • someone else acting on your behalf who gives us the information directly

Legal basis

The legal basis for processing anonymised data for Google Analytics is your consent. The legal basis for processing all other personal data is that it’s necessary:

  • to any enquiries such as asking for a support
  • to contribute as a volunteer, trustee and employee

What we do with your data

Process a donation that you have made:

  • Get in touch with you if you have sent us a message or signed up for our newsletter
  • Process a job application
  • Seek your activity, comments on the services we provide
  • Profiling and screening to ensure communications are relevant and timely

How long we keep your data

We will only retain your personal data for as long as it’s needed for each of the activities we’ve identified on this Privacy Policy Page, as well as for as long as required in connection with our legal or regulatory obligations.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.


Data storage and transfers

We may need to transfer your personal information outside of the European Economic Area (EEA) in order to provide you with the services and products you require or as necessary for our charity.

Although they may not be subject to the same data protection laws as companies based in the UK, we will take proper steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.

All personal data is stored in the European Economic Area (EEA). Data collected by Google Analytics may be transferred outside the EEA for processing.

Who we may share your information with

We share personal data with third parties who process our data for the purposes of providing services to you, such as email providers, digital file storage providers, those processing credit card payments, our online invoicing system. We also use Google Analytics. We may share it with our professional advisors, social media companies and our advertising partners. Other Sharan Led campaigns. Appropriate authorities (e.g. police, law enforcement agencies and other parties) where we have a legal obligation.


How we protect it

The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

Your rights

Under GDPR, you have a range of rights over your data, which include the following:

  • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails). 
  • You have the right to ask for rectification and/or deletion of your information. 
  • You have the right of access to your information. 
  • You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed. 

 A full summary of your legal rights over your data can be found on the Information Commissioner’s website here:

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us. Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. 


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Contact Us


If you have any questions, concerns or objections about how we use your personal information please contact us using the details above. If you have any concerns or complaints about how we handle your information you can complain to the Information Commissioner’s Office, although we’d really like the chance to try and help with any issues first.


We reserve the right to change this policy at any given time, of which you will be promptly updated. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page.

Last updated: 28/09/2020